tv [untitled] February 11, 2012 2:18am-2:48am PST
there has been a lot of thinking this past year about how we bolster our capacity to provide education and engagement of the public in difference takeovers on what the puc does. we talk about as a cradle to grave approach as far as wanting to go after the next generation of white -- of ratepayers and water users to folks in the public to elected officials so when you turn on your tap, you understand it is hetch hetchy water and an asset we need to protect and value. as you think about the power enterprise, when you are in the airport, it is powered by the puc. there's a lot of talk around how do we ensure the public, the investments we're making to the city agencies, whether it's around the school district or department of environment it's tied to getting our message out to the type of work we're doing
in the community. there will be greater attention in that area. the last part is run workforce development. jobs are a huge party out of the mayor's office and a huge priority for us. it is increased emphasis on how we leverage and amplified jobs opportunities as relates to the puc. this slide talks about the accomplishments for the last year in legislative affairs. most of you have been briefed on these. some of them are concrete legislation we helped co- sponsor. summit is more local, whether it's from getting the power rates adopted. there has been quite a bit of work in the legislative affairs team to encourage cross- enterprise conversation about legislative strategy. there was missed opportunities
to have a joint conversation about our collective approach around legislative affairs and we spent quite a bit of time on that. our priorities for the next two years include hetch hetchy protection. if you have been reading the newspapers, you hear questions abound compliance and there is work to make sure we're able to respond to this questions as they come up. the sewer system improvement program -- there are things that need to get approved by you and the board of supervisors we will be working with. the issues and licensing -- a lot of pac -- a lot of activity is happening with the future of ocean beach and our infrastructure that we have been spending time with the coastal commission and other decision
making bodies to do that work and we have a priority are on making movement with regard to the local ground water activities, whether it's recycled water or local groundwater in the system. communications accomplishments -- as we were putting the presentation together, i was struck by how much time we spent on crisis management whether it is around saving granny the tree or things that happen with pipelines exploding, we have an amazing team of 20 plus communications staff that are able to be nimble and flexible and respond to crises as they come up. the priorities of the next two years for communications include of engagement -- the engagement that happens to our communications teams.
the rollout of clean power, the communication and education needs to happen in terms of rate increases, local water supply and a lot of activity around the multi-lingual access support we have been working on. the community benefits program -- the program to improve last year. there has been a lot of activity happening and we have not come before you as often as we would like. we have had one-on-one conversations with many of you. the accomplishments over the past year we have been able to put committee benefits requirements and to our professional services contract as it relates to the source system program so this is something we are excited about. there has been talk about replication -- you approved an ordinance several months ago that allowed us to be part of
the community benefits program and support local activity -- we have a press conference tomorrow launching this initiative with the partnership between the puc, the school district, to determine of health and the california school district route are looking at legislation requires kids to have access to drinking water. the urban agriculture pilot program the have supported and a lot of work happening around planning in the southeast. the community benefits program priorities will be launching the contract assistance center this summer that will be based in the southeast sector of san francisco which will look to build the capacity to look at other citywide work and we will scale up the requirements program for contracting and implementing the environmental
justice policy the commission adopted in 2009 we have yet to implement. we will be moving into implementation with arts in richmond workman of -- arts in richmond work and we will be providing information -- e partsnrichment half that is what we have been up to norplant are and i'm happy to take questions. -- that is what we have been up to and i would be happy to take questions. >> with respect to the urban agriculture pilot program, could you develop a little bit on that? >> over the past several years problem we have been asking staff to look at where are there opportunities for secondary use
on puc property. working with the mayor's office after there was the opportunity to approve a resolution which you did which said let's look at sites in san francisco where we can pilot growing food community gardening onpuc property. -- gardening on puc property. so we will be talking about urban agriculture on the sides and we have been working with the alliance and department of public health to get a sense of how to fit in with other activities already happening in the city. >> i just want to mention there is great opportunity to work with community use and apprentices as we represent
agriculture or workers. i would like to have more opportunity to discuss that as you begin to flesh it out. >> that would be great. >> one of the things we have been talking about is the benefits. not just about growing food, it's about job opportunities and the creation of a community. there is such interest everywhere for these value-added pieces. food is one thing but are their business opportunities? can it be an economic engine? as much of that that can be assessed during the pilot phase, that would be great so we could figure out where we should go moving forward. >> on the southeast community facility, i reached out to
chairman kennedy and by understanding is we have a joint meeting coming up. how are we doing with the occupancy rate on there? -- occupancy rate down there? >> city college -- -- city college leases 89% of the building in a sublease to the human-resources as well as the renaissance, which is a non- profit. we have been in consistent conversation with the college about trying to get a sense of what their plans are as we think about occupancy. we have come to great closure with them over the last couple of weeks and is also have been in conversation with several nonprofits that to work force training and education activities. we are in a place right now we
have not been so what we feel comfortable recommending -- we have been having continuous conversations with the commission and we have standing meetings with commissioner kennedy and commissioner brown and the executive director to keep them abreast of the plants that are happening. over the last year, with the focus on the building, we have taken over all of the custodial services per the budget conversation last year. we have taken that on from city college beginning in january and the feedback we're getting is the quality of cleanliness has completely increased. we are supposed to be taking on security beginning in march and we're working closely with our police focused on staff as well as with city college and with the executive director's staff to come up with a security plan that has a committee composed
around jobs and other components. there is amazing improvements happening down there and we are extremely excited to be able to present to you and the full commission and to the general public what the plans are. >> are we finding city college's being -- i wasn't there -- the feedback we seem to be getting as they are not entirely cooperative not out of spite, but their own budget constraints. are we finding we're getting sufficient information about the class is a tent -- they intend to offer down there or are they still unable to give us that data? we asked them back in october or november of last year as they
were asking for more space. knowing the state is going to have budget cuts and will with the implement -- will the implications be and get a sense of what they are putting on offer. the feedback from them is they would not be able to provide us with that information. they have yet to provide that information but we have been moving forward in the sense of working with the type of space they say they need. what we have been in conversation is how much space they want that you say you can program. >> with the budget cuts, they don't know how much money they have.
>> de almost want to guarantee up front that the classes are filled, right -- they almost 1 to guarantee up front the classes are filled, right? >> they are saying they will put the money into the southeast facility as they have their budget conversation. those with the types of conversation that will be appropriate questions to ask. >> i think i'd rather stay on track with a budget discussion. >> we were originally thinking of the second meeting in february but there were scheduling difficulties. the secretary is asking if you are free and available to have a late afternoon or evening meeting on either of the two meetings in march. you could look to your calendars and get back to us that would be great.
absent any other questions or public comment, we will move on to infrastructure. >> i know staffing was a question last year or at some point and now we are going to staff all of these efforts in external affairs. can you give us an update on where that is? >> our positions are being freed up as we speak. it's an ongoing heat in the city. when you actually want to fill the positions, you go through the process to make sure one is on board with the position and classification and so the mayor's office at questions about how these would work together and this is a large increase because they're focusing on this area and they
want to make sure it's working and the wonderful connection -- the mayor is very involved in community activities and job growth activity and this is one of the places in this city that can provide that. we expect those to be released. >> that means in the next weeks we will be bringing people online? >> we heard from the mayor's office on friday late in the day in preparation for this conversation today that positions were getting approved. knock on wood, we would hope we would it be -- we would be able to post for the positions in the next week or so. the balloons are coming down. [laughter] we will keep you posted. >> those will be important positions to fill.
public comment? >> a brief public comment -- is directly there has been tension between the bureaus and operating departments as to who works for new into supporting him. i think it is at a much better place now where the bureaus are viewed as supporting the operating departments enterprises. but in a collaborative way, one of the things to work on his relationship so it is not us versus them but we are all working together to provide water, power and sewer services and the extent to which people understand and appreciate the role others are doing as part of a larger collective is that ongoing work in progress. as people can in the field -- as people in the field can appreciate it happened on market street and golden gate, that is to the good.
>> with that, the infrastructure discussion. >> i want to make sure you have a summary of the infrastructure department, same as you have for each of the others. it is a continuation of the theme of living within our means and having a reduction of some positions as well that will be reassigned in particular. the total budget for infrastructure and assistant general manager -- kelly will explain the details but you can see it's an adopted budget of $72 million and it will be slightly shrinking down to $70.5 million by the end of the year to end the budget because of reassignments or a decrease of positions which you will see on page 2 and this was part of the
plan as part of the program in particular. >> good afternoon. i'm the assistant general manager for infrastructure and i have a couple of slides we wanted to update, so we're going to pass 11, 12, and 13. the way infrastructure works is we provide services to all the enterprises so one of the things we focused on is looking at the capitol work that will be under way. we work really hard to identify all the capital needs and work with the commission and general manager to develop the 10-year
master plan and tie that in to the reporting we're currently doing for all capital projects. the first thing i want to go over in the organization -- you can see we have lines of functional bureaus responsible for project management, construction management, engineering -- we are broken up like that so we can provide these services.
half [crosstalk] the next part of the presentation is to define the roles that each of the group's infrastructure has so we talked about the rule of the program director and each one of the bureaus. that is outlined in the presentation, so i will skip over that period -- i will skip over that period we are a matrix organization and that means we set up teams as projects happen and the team is then dismantled after the project is over and we
have some members of one team that actually works on another team when there's not enough to keep that person busy. that is how we can be more efficient. you may have some individuals working on multiple projects and both the full program so we can be efficient. that is why it's challenging to make sure we have enough work to keep everyone really busy. currently, about 77% of our work [inaudible] over the coming years, you will see that percentage decrease and the work will increase. if you go to page nine, you can see the programs we have identified that make up the 10-
year capital plan we will be working on. one of the most important things we work on as an organization is to look at the staffing plan. what this chart illustrates is how much work we have and if you look at the greene section, that is the amount of work our staff is capable of actually performing. the black line is what our current staffing level is. i don't plan to try to go over that because the fear of not having enough work and having to lay people off. the question is how do we perform the work above that line? we use dpw or consultants. the blue is the specialized work like tunnels and projects that are specialized that we need
expertise to perform. the new slide identifies the resources we have in each category. each year, the amount of resources needed is decreasing and the amount of resources that are needed in the other programs are increasing. the current staff needs are the fourth column and that is consistent with the green line on the previous chart. if you look at this green line on the chart, the numbers will coincide with the years.
one of the other things we look at is how we provide supporting services in forms of work orders to really assist us. over the past years, we have helped other agencies, give them resources so they can help us deliver these capital projects. one of the big indicators we look at measuring his not only my operating budget but the multiplier. the multiplier is basically saying out of that billable staff, the people working, we
have back of the house people who are helping the work gets done like contracts, like the community outreach and the management support services, those are services like iran that were quarters we have. those are support and that is part of the multiplier we have identified. the part multiplier for that type of work is 2.9 in 2013 and 2014 is 2.8. that doesn't provide utilizing profit and facilitating their organization, but this is
facilitating the ability to pay our support services. we have the infrastructure as you know that's really involved a lot of the programs. here are some of the programs. the other major program is the sewer system improvement program. she gives updates on that one, so i will skip that as well. hetch hetchy is one we have been working closely with. the program director is working
on the quarterly report. just be responsive to her needs. we hired a project manager to work with the fire department and the cbd as well. the last major project is 525 golden gate. some of the major accomplishments we are proud of is we're working on contract initiative says we identify it on slides 20. we identified contracts worth a total of $827 million.
32 professional service contract for $94 million and we are rolling out our online invoicing system to about 620 users. the other thing we are working on is the middle of your proposals and what you can do a mind to produce the paper and make it more efficient and make a level playing field. the other major accomplishment this we have been working with juliet to focus on the minor tender preparedness program. apprentice training and other programs. we have been looking for ways to promote community benefits
and the way we conduct business in infrastructure. that was a quick overview. any questions? >> in this staffing plan, we see this increase in other programs. at bull capacity -- maybe this does not project fully adult -- at full capacity, are -- maybe this does not play fully adult. -- fully adult i would imagine this going to go up again if we go further out. >> if we have a better idea